From import to yard.
From buyer inquiry to AI-assisted sale.

GariSuite manages the full vehicle journey: import records, landed cost, supplier balances, live inventory, WhatsApp integration, AI-powered buyer engagement, appointment booking, salesperson confirmation, lead handover, and sales intelligence.

STEP 01

Vehicle import is created

The vehicle enters GariSuite before it reaches the yard. Supplier details, purchase price, shipment status, documents, and expected arrival are captured from the start.

2021 Toyota Harrier created | Supplier: Osaka Auto | Status: In transit | ETA: 18 days

STEP 02

Import documents are organised

Purchase documents, shipping details, clearing documents, inspection files, and vehicle records are attached to the vehicle so nothing gets lost across WhatsApp, email, and paperwork.

Documents attached: Invoice, BL, inspection report, supplier agreement, import notes

STEP 03

Landed cost is calculated

GariSuite captures duty, freight, clearing, transport, repairs, preparation, and any extra costs so you know the true cost of the vehicle before selling.

True cost = purchase + freight + duty + clearing + transport + repairs

STEP 04

Supplier balances are tracked

Payments, partial settlements, outstanding balances, and vehicle-linked supplier obligations are tracked clearly so your management team knows what is owed and what has been cleared.

Supplier balance: KES 850,000 pending | Linked to 2 imported units

STEP 07

Buyer inquires through WhatsApp

A buyer messages your business number. GariSuite captures the conversation, identifies the buyer, and starts turning the chat into a structured sales opportunity.

"Natafuta Harrier 2020 or 2021, budget yangu ni 3.8M. Mnayo?"

STEP 08

AI understands buyer intent

The AI reads the message like a salesperson would. It detects the vehicle type, budget, urgency, location, language, and seriousness of the buyer.

Intent: Toyota Harrier | Year: 2020–2021 | Budget: 3.8M | Lead quality: Hot

STEP 09

AI searches live inventory

The AI does not guess. It checks your actual available stock, compares the buyer request against vehicles in the yard, and finds the best matches.

Found: 2021 Harrier at 3.85M | 2020 Harrier unavailable | Alternative: 2020 RAV4

STEP 10

AI replies in the buyer's language

The buyer receives a fast, helpful response with real vehicle options, pricing, and availability - in the same language they used. A buyer who wrote in Swahili gets a Swahili reply.

"Ndiyo, tuna 2021 Toyota Harrier at KES 3.85M, iko available for viewing leo. Unataka photos au viewing slot?"

STEP 11

Lead is captured automatically

The buyer becomes a structured lead with phone number, interest, budget, preferred model, timeline, conversation history, and follow-up status.

Lead created: Harrier buyer | Budget: 3.8M | Interest: High | Follow-up: Today

STEP 12

AI continues the sales conversation

The AI handles follow-up questions about mileage, financing, trade-in, photos, availability, viewing time, and alternatives while keeping the buyer warm.

"Bado iko available. Naweza kukuwekea viewing slot leo saa 10. Unafaa?"

Appointment accountability

AI does not just book visits. It makes sure someone owns them.

Every viewing can be tracked as pending, accepted, reallocated, completed, cancelled, or missed. Your team knows who is responsible, and management can see where opportunities are being followed up or lost.

Pending acceptance

The buyer has agreed to a time, but the assigned salesperson has not yet confirmed availability.

Accepted

The salesperson has confirmed. The buyer can now be confidently guided to the yard.

Reallocated

If the first salesperson declines or stays silent for 10 minutes, another salesperson is assigned automatically.

See how AI helps your yard sell more

Book a demo and see how GariSuite connects import management, landed costs, supplier balances, inventory, WhatsApp integration, AI sales support, appointment booking, salesperson confirmation, and handover to your sales team.

Book a Live Demo

From import to yard.From buyer inquiry to AI-assisted sale.